The name of this organization is the “North Dakota Driver and Traffic Safety Education Association” (NDDTSEA).
The Association is a not for profit entity organized for the following purposes:
Section 1. General
It shall be the policy of the Association to encourage qualified potential applicants to apply for membership in the Association.
Section 2. Eligibility
Any persons and/or organizations, or those teaching and/or supervising Driver and Traffic Safety Education in the purpose for which this organization is formed, shall be eligible for membership in one of the following categories: Active, Administrative, College, Corporate/Professional, Honorary, and Lifetime may become members upon completion of application.
Acceptance of a membership shall in no way bind the Association to support the philosophies or policies of any member, nor to support nor participate in projects or undertakings of said member, nor imply that the Association’s name or logo can be used in promoting business activity without approval from the Executive Committee.
Section 3. Application and Election
Application for Active membership shall be made in such a form as prescribed by the Executive Committee. All Active membership applications shall be forwarded to the Executive Committee to determine if the applicant meets the eligibility requirements.
Section 4. Dues
Section 5. Voting
Section 6. Resignation and Termination of Membership
Any active member resigning membership shall provide written notice to the NDDTSEA Secretary.
Any member who shall act in willful violation of the Bylaws or does anything which is detrimental to the Association, may have such membership terminated upon determination of such fact by the Executive Committee and approval by a vote of the active members. Such member, if a member of the Executive Committee, shall not be entitled to vote on such termination, provided, however, that notice in writing of the grounds therefore shall have been mailed to each such member at least thirty days before such action shall be taken and that such member shall have been given an opportunity to be heard at the time and place stated in the notice.
Upon resignation or termination of membership, such member shall have no right or interest in any property or assets of the Association and shall not be entitled to any refund of dues.
Section 7. Additional classes of Members
The Executive Committee may establish an additional class or classes of members upon such qualifications as the Executive Committee may deem advisable in the best interest of the Association provided however, that no such additional class of members shall have any voting rights in the Association.
Section 1. Annual Meeting
The annual meeting of the members of the Association shall be held at such place and time as the Executive Committee by resolution shall select. At such annual meetings, members of the Executive Committee shall be elected and there may be transacted any other business which shall properly be brought before the members at the meeting. If for any reason an annual meeting is omitted, a special meeting may be held in place thereof and any business transactions or elections held at such meeting shall have the same effect as if transacted or held at an annual meeting.
Section 2. Action Without Meeting
Any action which may be taken at a meeting of the members, may be taken without a meeting if authorized in writing signed by a majority of all of the votes of the active members, provided that all active members are given an opportunity to sign authorization. This will be accomplished through electronic mail.
Section 3. Notice and Waiver
The Executive Committee shall notify its members of the Annual Members’ Meeting a minimum of thirty days prior to the date of the meeting or a minimum of ten days prior for a Special Meeting. The meeting notice shall include:
The notice will be sent to all members by electronic mail to the respective addresses of the members appearing on the records of the Association.
Section 4. Quorum
At any meeting the presence of a majority of the active members present in person or by proxy, shall constitute a quorum for the transaction of business. If a quorum is not established, no business shall be conducted. Meetings shall be presided over by the President or, in his/her absence, successions shall be President-Elect, Secretary-Treasurer. The Secretary-Treasurer or a delegate acting in his/her behalf shall keep the minutes of such meeting. All questions coming before the members for decision shall, unless otherwise provided for by laws or the Bylaws, be decided by affirmative vote of a simple majority of the members present in person or by proxy at the meeting.
Section 1. Number and Composition
Section 2. Executive Committee Meetings
The Executive Committee shall have an annual face-to face meeting at the annual NDDTSEA conference to conduct NDDTSEA business. Meetings of the Executive Committee may be called by the President or by fifty percent of the members of the Executive Committee with voting privileges and may be conducted face-to-face, via teleconference, and/or other appropriate meeting formats.
Notice stating the time and place of any Executive Committee meeting, except the Annual Members’ Business Meeting, shall be given at least thirty days prior to the date of the meeting. A majority of the Committee shall constitute a quorum. Each Executive Committee member shall have one vote.
Any vacancy occurring on the Executive Committee shall be filled by appointment by the President, from the geographic region of the member creating the vacancy, who shall serve on the Committee.
Section 3. Powers of the Executive Committee
The Executive Committee shall manage the affairs of the NDDTSEA consistent with the law and Bylaws. Powers include, but are not limited to:
Section 1. General
The officers of the NDDTSEA shall be a President, a President Elect, and a Secretary/Treasurer of the Executive Committee. The President, President Elect, and Secretary/Treasurer is elected in accordance with the provisions of ARTICLE V, Section 1 a.
Section 2. President
The President of the Executive Committee shall exercise supervision over all the affairs of the Association and its several officers, and shall perform all duties identified by herein the NDDTSEA Bylaws and such further duties as may, from time to time, be required. The President shall have the power, with the approval of the Executive Committee, to appoint committee members and chairman. The President shall be an ex-officio member of all standing and temporary committees.
President duties include:
Section 3. President Elect
At the request of the President, or in his/her absence or disability, the President Elect shall perform all the duties and responsibilities of the President. Upon the resignation or permanent future absence of the President, the President Elect shall immediately assume the office and all responsibilities of the President with the assistance of the Immediate Past President.
Section 4. Secretary/Treasurer
The NDDTSEA Executive Committee Secretary/Treasurer shall:
Upon absence, disability, or resignation of the President, where the President Elect is not able to assume the duties of the President the Secretary/Treasurer shall assume the office and all responsibilities of the President until such time as the members vote for a new President.
The Secretary-Treasurer shall keep an accurate record of all meetings of the Association and pass the records on the future Secretary-Treasurer at the end of his/her term in office.
Section 5. Regional Chairpersons
The Regional chairperson shall be responsible for administering Association affairs within their respective regions.
Section 6. Executive Committee
The Executive Committee shall:
In addition to the duties of the officers as outlined in other sections of this article, the officers shall perform other duties as usually pertain to their offices in an organization.
After the annual meeting, the President, with the approval of the Executive Committee, shall appoint Standing Committees as deemed necessary.
The Association shall be divided into four (4) regions.
These regions will be composed as follows:
Golden Valley County
Wherever in these Bylaws notice is required to be given, such notice shall be deemed to have been delivered and received if addressed to the Member or Member’s Designated Voting Representative, as the case may be, at the address as it appears on the records of the NDDTSEA.
Upon the dissolution of the NDDTSEA, any assets not otherwise provided for by law shall be liquidated and distributed to any one or more nonprofit organizations as selected by the NDDTSEA Executive Committee.
An amendment to these Bylaws may be introduced at any regular meeting of the Association by any member.
An amendment may be voted upon and ratified by a two-thirds majority vote of the Active Members present, provided that the Secretary/Treasurer has received a written copy of the proposed amendment, and each member has a copy of such at least thirty (30) days prior to the time at which that vote is taken.
The method of voting on amendments shall be determined by the Executive Committee.
Section 1. Fiscal Year
The NDDTSEA’s fiscal year shall be conference date to conference date.
Section 2. Expenditures
On an annual basis, the Executive Committee shall distribute to the Membership a detailed description of all NDDTSA expenditures. NDDTSEA will only pay expenses with prior approval as long as your agency is not paying for your expenses.
Section 3. Budget Report
The Executive Committee shall produce and distribute to the Membership an end-of-the-year report that details the accomplishments of the NDDTSEA and includes a complete budget report.
Robert’s Rules of Order shall be the authority on all questions not specifically stated in these Bylaws.
The dues of the Association shall be payable prior to the annual conference of each year.
These are the most current Bylaws of the NORTH DAKOTA DRIVER AND TRAFFIC SAFETY EDUCATION ASSOCIATION effective March 31, 2016.